Covid 19 – Risk Assessment

Area or People at Risk

Risk identified

Actions to take

Notes.

Caretaker(s) and Cleaner(s).

Identify activities that create a risk of infection when providing agreed services.

1. Active Covid-19 virus on surfaces, door furniture, fixtures and fittings, equipment, furnishings.
2. Used tissues, cleaning cloths, paper towels and other rubbish may carry active virus.
3. Contamination in rooms that have not been hired
4. Deep cleaning if someone with Covid-19 has been in the Hall in the period when they may have been infected.

1. Reduce soft furnishings that can hold virus for longer than hard surfaces and are harder to clean effectively.
2. Ensure Caretaker and Cleaner have necessary PPE and cleaning equipment.
3. Provide information to Caretaker and Cleaner about which rooms have been used on regular basis.
4. Lock off rooms not in use.
5. Develop a “quarantine” policy in the event of report of an infected person visiting the Hall.
6. Consult Caretaker and Cleaner about other areas of concern.

1. Remove curtains that users may readily touch.
2. Use plastic chairs rather than upholstered chairs whilst risk remains significant.
3. Caretaker and Cleaner to receive Booking Sheets and copy to be on VH main notice board.
4. Refurbish and fit locks as required to internal doors.
5. Put First Aid equipment on a table in the Foyer as Kitchen may be locked.
6. Will ask hirers to keep a log of name and contact details of those attending events (in additional Terms and Conditions document).

Contractors undertaking work in and around the Hall Building. Identify activities that create a risk of infection when on assessment visits and when undertaking agreed work.

1. Active Covid-19 virus on surfaces, door furniture, equipment, furnishings, fixtures and fittings can be an infection risk to Contractors.

1. Agree risk management and PPE provision with contractors when arranging visits and work.
2. Keep a log of visits that are not hires.

Hirers and Hall users {‘Hirer’ refers to the person completing the booking form, ‘Hall users’ refers to those who attend events in the Hall}

1. Not maintaining appropriate level of Social Distancing.
2. Build-up of people in entrance, foyer and behind stage corridor making SD impossible.
3. Arriving or leaving with virus contamination.
4. People staffing reception/ticket collection at events – at risk personally and can create a bottle neck.
5. Booked room insufficient size to accommodate users at social distance levels.
6. Hirers not ensuring appropriate SD and personal hygiene by users.

1. Marking out areas around entrance.
2. Signage reminding people to socially distance; at Hall entrance and inside Hall building.
3. Hand sanitiser in Foyer, in main rooms and at exit.
4. Develop protocol for entering and leaving building when other people present.
5. Revised room maximum occupancy numbers.
6. New Booking Form and Risk Assessment specific to the activity required from all Hirers.

Entrance to building (outside)

1. Grouping of people not socially distanced while waiting to enter.
2. People trying to enter and leave at the same time.

1. Users entering not aware of protocols in Hall to ensure Covid-secure.

1. Include in additional Terms and Conditions for Hirers to take steps to ensure Hall Users enter in an orderly and SD manner.
2. Put in place a one-way system for arrival and departure from different doors.
3. Put notice in the notice board outside the Hall explaining main protocols for keeping safe in the Hall.

All Hirers to be sent a version of the Hall Plan, showing entrance and exit routes.

Entrance lobby

1. Obstructions slow down movement of people through this section resulting in people not SD.
2. People coming to toilets at the same time as people entering building.

3.   People congregating in the area, not socially distancing.

4.   People waiting to enter rooms for activities.

1.     Remove all possible obstructions (e.g. recycling bins)

2.     Put up a sign asking anyone going to the toilets to give way to those entering the building.

Lock away all upholstered chairs

Greg Evans room

1.     Curtains and soft upholstery are transmission risks.

2.     Leaving into a flow of other people.

3.     Poor SD.

1.     Remove curtains and have only plastic seating.

2.     Clear signage in the room regarding exit route and to ‘give way’ to other people in the entrance lobby.

3.     New maximum 6 people at two metre distance. Maximum 12 at one metre.

Toilets

1.     More than one user at a time resulting in SD being compromised.

2.     Leaving into a flow of people.

3.     Users not washing their hands adequately.

1.     Single-user/household policy, managed through signage.

2.     Clear signage in the toilets regarding exit route and to ‘give way’ to other people in the entrance lobby.

3.     Please wash your hands using soap and water signs in each toilet.

Policy for toilets should allow users from same household to use together, or assistant to disabled user.

Kitchen

1.     Only 2 persons can work in the kitchen and maintain two metre SD from other people.

2.     Tea towels and cloths are transmission risk.

3.     Utensils, crockery and cutlery may be used and put back in cupboards when not effectively washed.

4.     Risk of transmission when serving Hall Users with food or drink from the Kitchen.

1.     Require all users booking the kitchen to address the mitigating actions if more than two persons will be present in the kitchen in their Risk Assessment, and/or if serving food or drink to Hall Users.

2.     Ask users to provide their own tea towels and dish cloths/ washing up sponges.

3.     Label Areas with their contents to reduce casual use of contents.

4.     Signage about hand washing, SD and advising that all equipment is washed before and after use.

Changes to booking conditions set out in additional Terms and Conditions.

Label areas.

Remove tea-towels and cloths.

Small Hall

1.     Curtains and soft upholstery are transmission risks.

2.     Leaving into a flow of other people.

3.     Potential proximity to other people via the kitchen hatch.

4.     Poor SD

1.     Remove curtains and have only plastic seating.

2.     Clear signage in the room regarding exit route and to ‘give way’ to other people in the entrance lobby.

3.     Notice on hatch not to lean on the worktop to maintain SD from those working in the kitchen.

4.     New maximum of 10 people at two metre SD

Main Hall

1.     Congregating just inside doorway.

2.     Leaving into a flow of other people.

3.     Poor SD.

1.     New maximum of 30 people at two-metre SD. 

2.     Remove all soft furnished chairs from the hall and keep them elsewhere.

3.     Keep store locked during all bookings to avoid unauthorised access.

Stage

1.   Soft furnishings hanging and stored on stage.

2.   Difficult to clean all the surfaces effectively.

1.     Take stage off booking options during SD.

2.     Stage to be locked off and made unavailable for hire for the duration of SD measures. 

Balcony

1.     Chairs are soft upholstery and are transmission risks.

2.     Leaving into a flow of other people.

3.     Narrow walkways

4.     Poor SD

1.   Seal of balcony area.